Overview:
In any organization, the management system is usually a combination of word processing, spreadsheets and databases. The order and interrelationship defines the system. Paradigm Software recognises the need to allow organizations the flexibility to work with Microsoft Office products, yet still capture the advantages of an integrated management tool. Paradigm II and ActiveNet is built around 5 modules each with specific capabilities.

The Administration Module (Paradigm II only) Screen Shot & Functionality Table 4
This module controls users’ log on and access levels (security), organization structure with respect to department, division entities and personnel job titles, teams, work groups distribution lists. This forms the basis for work-flow information. This allows managers to ‘describe’ their business and position roles. Setting up the administrator module is NOT an IT specialist function and can be managed by a basic PC skilled manager. Position titles, name changes or department name changes are single step processes and instantly reflected throughout other modules.

The Kernel Module (Paradigm II and ActiveNet) Screen Shot & Functionality Table 5
This module handles the bulk of an organization’s management system information. The module accepts MS Office applications and any other that companies may like to import. In effect, the organization continues to use the same information as before but now in a controlled environment. If an item needs to be controlled to meet typical management system document control protocols, it is imported into the Kernel.

The Training Module (Paradigm II only) Screen Shot & Functionality Table 6
This module handles all organizational training management requirements with the added advantage of integration with other Paradigm II modules. The features of this module include the preparation of activities (competency, qualifications, licenses), recording of scheduled/completed training and appropriate reporting capability, viewing scheduled or completed training from other modules, Para-Linking® to scanned certificates in the Kernel and set reminder notifications for re-training.

Resources Cabinet (Paradigm II and ActiveNet) Screen Shot & Functionality Table 7
Some information is better stored as a database. It is not possible to extract data from a collection of word processor items or spreadsheets. The Resources Cabinet module is a selection of typical management systems databases - customers, suppliers, equipment assets and hardcopy item register. The advantage is once the data is stored, reports can be generated and analyzed.

Improvement Generator (Paradigm II and ActiveNet) Screen Shot & Functionality Table 8
An integral part of management systems is the method of processing improvements, complaints, risk assessments and or corrective actions. This module captures these issues and introduces a controlled process flow by involving personnel at strategic points. The Improvement Generator is a database module, which offers the same reporting and analysis capabilities as the Resources Cabinet.

Archive (Paradigm II only) Screen Shot & Functionality Table 9
Designed to enable obsolete or outdated items to be removed from the Kernel, Improvement Generator and Recourses Cabinet modules and stored indefinitely for future reference. Key properties are retained and locked. Database format records are transferred into MS Word documents (to ensure future accessibility). The archive module provides a systematic method of maintaining an uncluttered but relevant management system.

Technical Summary of ActiveNet and Paradigm II Functionality

TABLE 1 Internet Product (ActiveNet) End User Interface

Paradigm II (Client Application), General

TABLE 2 Paradigm II (Client Application) for Administrators and End User Interfaces

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	General (Accessed via LAN, WAN, Citrix or Terminal Services)
1	Compatible with MS Office. (MS Word, Excel, Powerpoint, Visio, etc.)
2	Compatible with other commercial applications (PDF, AutoCad, etc.)
3	Manages database data formats
4	Manages corrective action processing
5	Tree view directory structure
6	Open naming conventions
7	Maintains document compliance properties, authorisers, responsibility, permissions,
8	Maintains versions automatically, current, drafts, review, pending, obsolete, locked
9	Maintains key compliance management dates, version, review, reminder, effective
10	Maintains Item history automatically
11	Maintains reminders, review and trigger dates
12	Intuitive administrator functions, delete, rename, move, archive
13	Copy to… items and directory structures+ Export item….
14	Directory level schedule setting tool
15	Notification lists
16	Sophisticated cross referencing tool (Para-Link®)
17	Notification system (Action items) automated at desk top and linked to email system
18	Action items link accurately to associated information using “show me” button. This eliminates errors and ensures system integrity
19	Over 60 customisable events controls
20	Sequential action items, (i.e. Notification escalations)
21	Extensive customizable process making capability integrated with Notification system
22	General reporting using wizard and output options
23	Customisable reports with output to MS Excel and MS Access
24	Activity Reporting (Action Items) by person, by item, by selected items and by directory with performance analysis
25	Search capability by name, ID number and contents + label
26	Maintain clean live dataset by Archiving unwanted information
27	User Guides, On-Line Help
28	CD Video training aid with voice over

TABLE 3 General, Security

TABLE 4 Paradigm II (Client Application), System Administrator Privileges

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	System Administrator Privileges
1	Set and modify events
2	Set and modify properties of directories, defaults and items
3	Set Special Access privileges on directories and items
4	Reset headers and footers
5	Modify responsibilities, Authoriser, Permissions
6	Modify effective date
7	Set re-publish all
8	Empty Recycle Bin
9	By-pass special access control set (once only) check box visible
10	- Set and modify template reports- Set and Modify Export data to Excel and Access Reports
11	Set Miscellaneous Directory options
12	Re-set responsibility and complete any open item

TABLE 5 Paradigm II (Client Application), Kernel Module

TABLE 6 Paradigm II (Client Application), Training Module

TABLE 7 Paradigm II (Client Application), Resources Cabinet

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TABLE 8 Paradigm II (Client Application), Improvement Generator

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TABLE 9 Paradigm II (Client Application), Archive Module

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	Archive Module
1	Extensive range of search options.
2	Clean viewing layout from search result.
3	Retains critical properties information time captured when archived from live modules.
4	Coverts database information into MS Word format for future easy readability.
5	View items in native format, MS Office or other applications.
6	Export function to allow items to be copied back to desk top or burnt to alternative media.
7	Reporting function of items in Archive and report of items when deleted.