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An integrated Records and Evidence management solution offers many practical benefits:
General
How many times have you not been able to find vital records or evidence because the information is a hard copy and not filed correctly? By maintaining records and evidence centrally, accessible from all locations, backed up and retrievable then the problem is solved. Even better if the records and evidence is linked to the source document such as the policy or procedure, it makes the relationship even more logical and transparent.
(Examples)
1
Meeting minutes produce actions. Match the actions to emails and notifications system. Then when the action is completed, associate the action with the original minutes to help run the next meeting more efficiently.
2
Match actions taken with the original document or record for a permanent relationship
3
Risk assessments matched to documents, minutes, procedures, work instructions that demonstrate actions taken to reduce the risk
4
Manage audits and match audit findings to the improvement documentation, records and evidence
5
Maintain a register of scanned qualifications/training certificates and link to the staff information to ensure appropriate competencies are current and valid.
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